Office of Diversity & Inclusion
 
Sponsorship requests for all units within the Office of Diversity & Inclusion (ODI) will be managed through this process. ODI units include:  ADA Compliance, Bias Incident Support Services, Diversity Training & Education, LGBTQ+ Equity Center, Nyumburu Cultural Center, Office of Multi-ethnic Student Education, and TerrapinSTRONG. 
Sponsorship General Guidelines
 
  • UMD sponsorship requests must align with the Office of Diversity & Inclusion (ODI) mission (below) or must foster dialogue and collaboration around equity, diversity, and inclusion to promote the university’s core values. 
Mission statement: The Departments of ODI and OCRSM provide leadership and expertise for helping the university achieve its diversity, equity and inclusion goals. Guided by social justice principles, we cultivate a vibrant learning and working community for all members.
  • Requestors must submit sponsorship requests thirty (30) working days or more before the event/program. Requests are accepted at any time during the calendar year.
  • All requestors must collaborate with a staff member from ODI. All requestors must contact and discuss the sponsorship opportunity with ODI collaborator before submitting the request form.
  • Availability of sponsorship funding is limited. To ensure an all campus reach of the sponsorship funds, funding may not be approved at the total requested amount.
  • Funding is provided as a one-time transfer of funds in the current fiscal year. Subsequent funding requires a new request.
  • Requests for the following events/programs will not be funded: professional development opportunities, course buyout, conference registration and travel for an individual, and event/program considered to be primarily social in nature.
  • While requestors who desire funding must submit an itemized budget for their event/programs, ODI's co-sponsorship funding is to be understood as supporting the event overall, rather than supporting a specific line item in the budget.
  • All funds are disbursed by transfer to a valid campus KFS account. Funds will not be transferred to a non-university account.
If sponsorship is approved,
  • Requestor’s marketing materials must list the Office of Diversity & Inclusion and/or one or more of ODI’s units as a sponsor in all advertising, printed programs, and other related communications. By request, logos may be provided for use in advertisement and printed materials.
  • Requestor should provide event/program information at least two (2) weeks before event/program so that ODI may promote through its communication channels.
  • Requestor must provide a brief summary of the outcome of the event/program within two (2) weeks after its conclusion. 
  • Staff members in ODI will not be expected to make any event/program arrangements on behalf of the requestor.
  • Failure to comply with any of the above will impact consideration of future requests.
  • Should the event/program be canceled, sponsorship funding must be returned.
Checklist of information needed to complete the request form:
  1. Full Name of requestor
  2. Email of requestor
  3. Title of requestor
  4. Unit or Organization to receive the funds
  5. Briefly describe the mission of your unit or organization
  6. ODI Collaborator
  7. Event/program name
  8. Date, time, and location of event/program (actual or proposed).
  9. Briefly describe the event/program.
  10. Explain how this event/program promotes equity, diversity, and inclusion either on or off campus.
  11. Explain how this effort fosters dialogue around equity, diversity, and inclusiveness. 
  12. Intended primary audience for this event/program, including size and demographics. 
  13. Marketing strategy for reaching the intended primary audience.
  14. Total budgeted cost for the event/program.
  15. Please provide an itemized budget for all costs associated with the event/program.
  16. Amount of support requested from the Office of Diversity & Inclusion.
  17. Has the Office of Diversity & Inclusion sponsored this event/program in the past?
  18. Please provide a list of all UMD sponsors providing funding for this event/program and the percentage of the total cost provided by each.
  19. Please provide a list of prospective UMD sponsors that denied funding this event/program and why (if applicable).
  20. KFS account to credit, if approved.